The client runs software projects benefiting construction teams and customers. We have a large portfolio of software implementation projects and are building a Project Management Office (PMO) to support the Program Managers and provide visibility to key leadership on portfolio/project status, budget management, business value, risk/issues management and other project management related items.
Primary Objectives
This role is responsible for supporting the PMO Program Manager on a variety of projects including project intake, demand management , business value management, communication and budget management . This role will support a centralized portfolio of projects and will work with program managers across the portfolio to gather status updates, maintain a central program schedule and manage dependencies, build and maintain centralized tools and reporting,and build communication slides for project and portfolio status and other related communications.
The PMO provides advisory services for the team and this role will build templates to support the standardization of project management methodologies. Auditing program phases and artifacts as well as monitoring the status of the portfolio will be an important part of this role.
Key Responsibilities:
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Maintaining and monitoring project milestone views, project intake log, project artifacts, project schedules, and project resource plans
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Organizing content with content editors for monthly project status and business value updates.
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Documenting and following up on important actions and decisions from meetings.
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Preparing necessary presentation materials for meetings.
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Ensuring project artifacts are completed and approved between project phases.
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Develop procedure and template material for project management methodology.
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Providing administrative support as needed.
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Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
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Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Bachelor's degree (BA/BS) in business from 4-year college or university. Minimum (4) four - (7) seven years of related construction project experience. Prior Supervisory experience preferred. Strong financial analysis skills is a plus.
* Exceptional verbal, written and presentation skills.
* Competency in SmartSheets (Project management. tool) or similar project
management software
* Ability to work effectively both independently and as part of a team.
* Advanced competency in G-Suite applications, primarily Slides & Sheets.
* Knowledge in project management methodologies and SDLC life cycle.
* Ability to work on tight deadlines.
* Ability to work cross functionally with other departments to achieve goals.
* Client-focused, collaborative and a team player
* Proven track record managing multiple tasks in a fast-paced environment.
* PMP and/or CSM certification preferred.
COMMUNICATION SKILLS
Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
FINANCIAL KNOWLEDGE
Requires advanced knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and commissions. Conducts advanced financial analysis.
REASONING ABILITY
Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Requires advanced analytical and quantitative skills.
OTHER SKILLS and ABILITIES
Strong process skills, negotiating, decision-making and analytical skills are necessary. Demonstrated ability in project management processes, tools and techniques.
Ability to build and maintain effective professional/client relationships.
Intermediate skills with Microsoft Office Suite including MS Project.
SCOPE OF RESPONSIBILITY
Decisions made with thorough understanding of procedures, company policies, and business practices to achieve general results and deadlines. Responsible for setting work unit and/or project deadlines. Errors in judgment may cause short-term impact to department.
