Position Reporting to the CEO, the Chief Administrative Officer is a high-level leadership position responsible for developing, implementing and overseeing the core financial and operational systems of a dynamic, influential and collegial organization. Charged with helping to develop, implement and convey the CEO’s vision and strategic direction, the CAO has high levels of responsibility in both the finance and general operational realms and has accountability for most internal and external policies and procedures. The CAO has four direct reports: the Policy Director, the Communications Director, the Engagement Director and the DIrector of Operations. This is a leadership opportunity for an emerging executive to gain finance and operational experience in preparation for a future CEO or Executive Director position. Responsibilities Strategy, Vision and Leadership - Oversee, direct, and organize the work of MEC’s operations, policy, communications and engagement teams.
- Partner with the CEO in essential internal firm leadership activities (human resources, administration, and organizational planning).
- Provide support to the CEO and maintain continuous lines of communication, keeping the CEO informed of all critical issues.
- Represent the organization externally, as necessary.
Finance and Budgeting Managerial - Conduct or oversee all organizational financial management responsibilities and systems.
- Monitor and track all organizational income and expenditures and create accurate forecasts to ensure organizational sustainability.
- Manage all grant monitoring and reporting.
- Oversee organizational investment accounts.
- Coordinate audits and proper filing of tax returns.
Financial Strategy - Develop and monitor organizational, program and project budgets.
- Upgrade and implement an appropriate system of policies, internal controls, accounting standards, and procedures.
- Improve administrative and operational accounting services such as auditing, 403-B plan, payment processing, payroll, accounts payable, and purchasing.
- Engage the finance, audit and investment committees of the Board in the general financial management of the organization.
- Represent the organization to financial partners, including financial institutions, investors and investment advisors, foundation executives.
Financial Innovation - Design, launch and monitor new revenue-generating programs.
- Lead the diversification of revenue streams to include new foundation grants; government grants and contracts; and corporate partnerships.
Organizational Development - Mentor and develop staff using a supportive and collaborative approach: assign accountabilities; set objectives; establish priorities; and monitor and evaluate results.
- Ensure staff members receive timely and appropriate training and development.
- Develop and oversee systems for monitoring and reporting on grants.
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