JOB SUMMARY
The purpose of this position is to lead individual, multi-disciplined real estate project solutions for clients, with direct accountability for project delivery.
Characteristics of responsible projects:
Complexity: Low
Risk: Low
Duration: Short term (days to weeks)
Value: Typically < $200,000 USD
ESSENTIAL DUTIES AND RESPONSIBILITIES
Manages all facets of project management (budget, schedule, procurement, quality & risk) for individual real estate projects including planning, design, construction, occupancy and closeout.
Responsible for managing Furniture Related work order requests (non-project related)
May partner with more senior level MAC or Project Managers to execute work
Interface with PJM and MAC teams, as well as, Client End-Users/Project Requestors
Duties may include Furniture Procurement, Warranty Issue Resolution, Furniture Reuse or Furniture Decommission/Disposal and basic understanding of Ergonomic Furniture
Furniture Services Delivery:
- Define scope of work; engage the requestor for any additional details that may be needed
- Includes vendor sourcing (RFP's, Quotes, PO's, Invoice Review), vendor oversight (ordering, scheduling, installation, closeout), change management, and conflict resolution
- Route for approvals as necessary
- Follow up to the end-user to ensure client satisfaction
Partner with Occupancy Managers to assist with data collection and floor plan accuracy
Demonstrates capability to read, understand and apply standard documents affecting real estate projects, including but not limited to: agreements/contracts, leases, work letters, project charters, surveys and drawings.
Interfaces directly with clients to define project requirements. Prepares scope of work, project delivery resource requirements, cost estimate & budget, work plan schedule & milestones, quality control, and risk identification.
Identifies project delivery resources from pre-qualified lists; Conducts simple request for proposals; completes bid analysis with management support. Recommends resources to clients.
Leads project delivery resources/team (typically smaller team) providing project guidance and direction to achieve project goals.
Implements communication plan for meetings and written reports/meeting minutes to keep client and project resources informed. Facilitates project meetings.
Implements project documentation governance aligned with company and client requirements. Ensures project data integrity and documentation is accurate, timely and coordinated.
Tracks progress of each project against goals, objectives, approved budgets, approved timelines. Reports status and variances. Creates action plans to meet objectives, budget and schedule.
Implements change management routines to assess change requests, make recommendations, secure Client approvals, and issue change orders. Assesses change requests to determine impacts to scope, budget, schedule, quality and risk with management support.
Implements standard risk management routines with management support, to identify project risks, develop risk mitigation and contingency plans, and implement action plans to reduce or eliminate project risks.
Other duties as assigned.
SUPERVISORY RESPONSIBILITIES
No formal supervisory responsibilities in this position.
Manages 3rd party project delivery resources/team (typically smaller team). Responsible for tracking performance and motivating team members.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Bachelor's degree (BA/BS/BEng/BArch) from College or University and/or equivalent related experience.
Experience with Move Management, Furniture Management, or Occupancy Planning is preferred
Prior Project Management experience is preferred.
CERTIFICATES and/or LICENSES
PMP (US and/or Canada) and LEED AP preferred.
COMMUNICATION SKILLS
Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
FINANCIAL KNOWLEDGE
Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.
REASONING ABILITY
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires intermediate analytical and quantitative skills.
OTHER SKILLS and ABILITIES
Intermediate skills with Microsoft Office Suite. Ability to read and understand architectural drawings. Working knowledge in MS Project is helpful. Knowledge of leases, contracts, and construction practices preferred.
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
