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What you’ll be doing...
You’ll ensure that all is running smoothly for the executives in your group. You’ll be answering calls, greeting guests, planning travel, scheduling appointments, handling travel expenses, and essentially taking care of the day-to-day operations in the office so that the executives can focus on the business while you take care of the rest.
Acting as a gatekeeper and scrutinizing all requests to ensure time efficiency.
Proactively and cautiously reviewing movements and be quick to respond with limited direction.
Multi-tasking and pivoting quickly as priorities often change, and will need to provide meticulous details on those changes to your leader.
Performing routine administrative functions such as responding to inquiries with standard letters, email, etc. and arranging meetings and conferences.
Organizing and coordinating office operations/organization; overseeing and managing the provisioning of supplies, equipment and services that enable the staff to perform their jobs efficiently and effectively.
Establishing and communicating procedures used in day-to-day operations and making revisions as appropriate. This includes processing departmental expenses and limited budget oversight.
Screening telephone calls and greeting visitors, ascertaining who can be redirected to managers or others.
Developing processes for electronically maintaining departmental records and other important documents.
Safeguarding highly confidential information.
Establishing relationships and a strong network with internal executive administrative teams, as well as external [administrative teams] of our partners.
Acting as representative and ambassador to external constituents as needed.
Performing ad hoc project-related duties as requested.
Some evenings and weekends may be required in urgent situations.
This position will be supporting Gina Malaytar and the three directors that report to her.
This hybrid role will have a defined work location that includes work from home and assigned office days as set by the manager. This position must sit in Basking Ridge, NJ.
What we’re looking for...
You’re motivated by being an integral part of the team, doing your part to enable others to do their job well. You enjoy a fast-paced environment and working towards tight deadlines. You’re phenomenal at developing your own process that keeps you organized and on schedule, while ensuring those you support stay prepared and informed. You are ready to lend a hand to others—and happy to do what it takes to support the team.
You’ll need to have:
Bachelor’s degree or one or more years of work experience.
Administrative assistance experience or relevant work-related experience.
Even better if you have one or more of the following:
Executive support experience.
Experience using Microsoft Office and G Suite products to include creating presentations using PowerPoint and Google Slides.
Juggled multiple high priority projects.
Supported a team for their administrative needs.
Proficient with Microsoft Office, G Suite, BlueJeans, Slack or similar products.
Coordinated and collaborated with internal and external partners.
Experienced creating and coordinating events using BlueJeans or similar platforms.
Demonstrated interpersonal, presentation and writing skills.
Demonstrated ability to stay organized and meet deadlines.
If Verizon and this role sound like a fit for you, we encourage you to apply even if you don’t meet every “even better” qualification listed above.
Equal Employment Opportunity
We're proud to be an equal opportunity employer - and celebrate our employees' differences, including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, and Veteran status. At Verizon, we know that diversity makes us stronger. We are committed to a collaborative, inclusive environment that encourages authenticity and fosters a sense of belonging. We strive for everyone to feel valued, connected, and empowered to reach their potential and contribute their best. Check out our diversity and inclusion page to learn more.