Address: USA-PA-Carlisle-1149 Harrisburg Pike Store Code: Procure to Pay (2763685)
Retail Business Services is the services company of leading grocery retail group Ahold Delhaize USA, providing services to five East Coast grocery brands: Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Retail Business Services leverages the size and scale of the local brands to and provides industry-leading expertise, insights and analytics to local brands to support their strategies. We are committed to diversity, equity and inclusion and we foster a community of belonging where everyone is valued.For more information, visit https://www.retailbusinessservices.com.
Position Summary: Responsible for managing Procure to Pay within the Finance Operations function. The primary purpose of this position is to implement, manage, and coordinate the proper accounting for accurate and timely recording of financial transactions and drive continuous improvement. This includes ensuring that appropriate procedures and controls are established, communicated and functioning in accordance with internal/external audit and controls. Ensure efficient departmental processes are in place, establishing departmental goals, supporting corporate goals/initiatives, and setting priorities to ensure yearly goals are met. Act as a knowledge expert in the organization.
Principle Duties and Responsibilities:
Manage vendor payable volumes, close monitor statue ques and route ques as needed
Drive process and business metrics; root cause analysis; escalation management
Strong vendor stakeholder management, experienced in managing third party vendors and/or business category
Strong multitask skills; able to manage multiple accounting projects with complete ownership
Responsible for preparing documents dealing with finances, reporting and budgets. Knowledge of various accounting software programs is a must to automate the daily processes and save time.
Knowledge to competently, accurately and patiently examine financial records, processes and other related data
Oversee the period close process and review/release journal entries as appropriate. This includes: Approve accrual entries for annual deals, accrued deferred revenue entries, missed or manual billing accruals, quarterly true-up entries, etc. Ensure that all accounting reconciliations are completed and ensure any known/unknown variances reported. Any known and unknown variances reported, and appropriate action initiated.
Manage and control the activities of team to ensure timely reporting and accurate information. Maintain adequate controls to avoid errors and establish and monitor department performance metrics. Analyze productivity trends and implement actions to decrease costs while increasing productivity. Determine the number of resources and work allocation as needed. Prepare and monitor annual operating budget for various accounts
Build, maintain and develop mutually beneficial partnerships with all 3rd party vendors, suppliers, tenants, landlords, and/or agencies. Hold meetings to obtain an in-depth understanding of customer needs and requirements regarding financial and management information. Involve others as appropriate to resolve outstanding vendor issues/concerns.
Implement and maintain policies, procedures, and controls to ensure accounting activity is in accordance with established Service Level agreements, Generally Accepted Accounting Principles (GAAP), and other corporate, industry, and accounting guidelines.
Coordinate internal and external audit requirements. Perform and Sign off on Risk & Controls departmental assessments. Manage internal and external audit requests and assist with regulatory examination.
Verify the validity of all mainframe and other applications that interface with the system. Actively assist in end-to end mapping and attest to the accuracy and provide quality assurance of all tests for newly introduced systems and processes.
Design training for associates, as appropriate to learn and understand the connection between all auxiliary processes and systems.
Responsible for developing and maintaining accounting principles, practices and procedures to ensure accurate and timely financial statements.
Ensure an accurate and timely monthly, quarterly and year end close.
Bachelor's Degree or Equivalent Experience
8+ years in banking/cash management
Skills and Abilities:
Knowledge of retail industry preferred
Experienced professional in Finance and Accounting operations
Advanced Excel skills
Ability to work with Macros and Databases desirable
Lean Six Sigma
Strong leadership and performance management capability
Strong change and transformation capability
Sound judgment and risk mitigation capabilities required
Oral and written communication skills
Advanced reporting tools
Strong analytical and problem-solving skills with strong attention to detail
Ability to make recommendations based on interpretation of quantitative analysis
Strong customer focus and excellent communication skills - both oral and written
Ability to handle a multiple task at once and work under strict deadlines
Ability to prioritize and plan work to meet time-based deliverables
Promotes an effective team environment through clear communication of assignments and provision of feedback. Leads the completion of multiple assignments within a project / functional environment. Acts as mentor, effectively demonstrates leadership attributes, shares project / functional expertise. (For people management jobs; selects, trains, and evaluates Professional/ Managerial/ Specialist staff.)
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Retail Business Services is an equal opportunity employer. We comply with all applicable federal, state and local laws. Qualified applicants are considered without regard to sex, race, color, ancestry, national origin, citizenship status, religion, age, marital status (including civil unions), military service, veteran status, pregnancy (including childbirth and related medical conditions), genetic information, sexual orientation, gender identity, legally recognized disability, domestic violence victim status or any other characteristic protected by law. We provide reasonable accommodations to applicants and employees with disabilities.
About Retail Business Services
Retail Business Services, LLC, is the services company of Ahold Delhaize USA, currently providing services to six East Coast grocery brands, including Food Lion, Giant Food, GIANT/MARTIN'S, Hannaford and Stop & Shop, as well as the country’s largest online grocery retailer, Peapod. Retail Business Services leverages the scale of the local brands to drive synergies and provides industry-leading expertise, insights and analytics to local brands to support their strategies with services including Information Technology, Merchandising, Marketing & Sourcing Services, Private Brand Products, Pharmacy Services, Not for Resale, Store Services, Financial Services, Legal Services, Communications, Supply Chain and People Systems and Services. For more information, visit www.retailbusinessservices.com.