The Procurement Policy and Compliance Specialist is responsible for assisting the Procurement team in support of the Human Capital Management (HCM) Financials, Procurement, Self-Service and other applications. Maintains vendor, customer, bank, and other data stored within the Enterprise Resource Planning (ERP). Provides assistance with changes to system setups, testing, user training and documenting business processes. Provides accurate responsive support to production requests while meeting the business needs of clients.
Responsible for all aspects of the Enterprise Resource Planning (ERP) solution setups associated with vendors, customers, bank information and other data types. Performs maintenance on existing data to strengthen data integrity. Works with the Procurement team to ensure the appropriate setups are made to properly support the requirements of the software applications and environment. Ensures appropriate standards and procedures are followed.
Assists with the Purchase Card and Fleet Card programs. Performs analysis on possible split purchases, and monthly/quarterly audits on Purchase Card cardholders and approving officials. Conducts audits, prepares reports, and monitors overall program and procedures.
Must work with multiple automated systems and understand the interfaces between those systems. Extensively probes and analyses problems to determine their nature and scope. Ensures the many modules, subparts and toolsets within the ERP work cohesively together to produce expected and reliable results. Conducts analysis with creativity, judgment, and responsibility; may recommend new approaches and policies. Work effort is monitored for the interaction of on-going and new work, changing business needs, demands of new stakeholders, or technical innovation.
Requires a Bachelor’s degree in a relevant field or equivalent work experience plus two years of specialized experience in administration and/or information systems support. Knowledge and experience with the setup and maintenance of vendors, customers, banks, and other forms of financial and procurement data in a core financial system is required. Must have knowledge of accounting and/or procurement principles and how these functions operate within the HCM Financials application. Demonstrated ability to direct and lead the efforts for maintaining consistent data entry while applying standards and policies based on application impact. Ability to effectively interact with users and gather requirements. Possess effective analytical abilities and communication skills, both oral and written. Must pay close attention to detail to ensure accuracy in all aspects of the job. Must have excellent organizational skills and an ability to prioritize. Effectively works independently and as a team member in order to provide excellent customer service to client users. Must be proficient in office automation software, including Microsoft Word and Excel, and database management.
At the FR-24 grade, the incumbent must meet the minimum qualifications of the FR-23 in addition to three years of specialized experience in administration and/or information systems support. Knowledge and experience of financial and procurement data in the financial system is required. Effectively works independently and as a team member in order to provide excellent customer service to client users. Must be proficient in office automation software, including Microsoft Word and Excel, and database management.
The Sr. Procurement Policy and Compliance Analyst at the FR-25 grade level must meet the minimum qualifications of the FR-23 and FR-24 grades in addition to at least four years of progressively responsible work experience in Procurement (including Federal Acquisition Regulations), standard business processes, or related field which includes business process analysis and presentation and understanding of records management practices. Working knowledge in assessing risk and management controls and identifying inefficiencies in operations. Knowledge of and ability to use principles, methods, techniques, and systems of project management to improve program effectiveness and customer service. Excellent planning and organizational skills required including project management, decision making, and problem solving skills. Must have a strong commitment to customer service, attention to detail, quality orientation, creativity, and teamwork. Requires proficiency with flow-charting methodologies, software, and symbols for developing process flow diagrams, and basic software tools, such as Microsoft Project, Microsoft Word, Microsoft Excel, and Microsoft PowerPoint. Must possesses a general knowledge of compliance, and project management concepts, frameworks, and standards across multiple processes and applies them to plan, perform, manage, and report on the evaluation of various business processes.
Typical contacts include clients from Finance, Procurement, Division Administrators, and others. Due to often-conflicting business needs, the incumbent must be tactful and competent from both a technical and business context. Good personnel skills are also required in working with a diverse client base. The purpose and extent of each contact is different and the incumbent must be able to skillfully influence, motivate, evaluate, and guide individuals or groups to meet stated objectives. Must be able to express oneself clearly, both orally and in writing.
Full vaccination from COVID-19 is required as a condition of employment, unless a legally required exception applies.
This is a term position and is scheduled to expire 1/1/2024.
Employer will assist with relocation costs.
Internal Number: 22781
About Federal Reserve Board
The Federal Reserve, the central bank of the United States, provides the nation with a safe, flexible and stable monetary and financial system. We represent the Board of Governors, the federal government arm of the Federal Reserve System, based in Washington, DC.